Exchange System

As an escort for your transportation of imported goods from China, we also provide professional RMB Exchange System Services, it can help you to make payment to your China suppliers, and we also provide you with legal document services.

What is the Exchange System?


It is a system that you are able to convert RM to RMB directly according to the latest currency rates and we will transfer the payment in RMB to the supplier for you

What are the benefits?

【The Process of Exchange System】

STEP 1:Register Account

Please fill in your details to register account as our member. (Please make sure you have a WeChat account)

STEP 2:Register Exchange System

After the first step of registered members, our team will invite you into a WeChat group that belongs to you. We will send the following information to you through WeChat as shown in the picture.

wechat register link

Before register, you need to make sure that the page you are on is “Register” page instead of the “Log In” page! Then, you need to write down the “Email” and “Marking” that we provided on WeChat group and enter the provided information into the corresponding box. Now, you are free to set your own password.

STEP 3:Log In Exchange System


After register the account, you need to return to “Log In” page. Then, fill in the “Email” and “Password” that you have registered with. Next, click the “Log In” button to enter the system.

STEP 4:Enter (RMB) amount

After logging into your account, you will come to the following page:

sc wechat

When you enter to this page, please enter the latest amount of (RMB) that you want to exchange into the “Amount” option. (The latest amount “RMB” that you want to receive)

In addition, “don’t add any punctuation marks” when you are filling in the amount option, if added the system is not able to calculate the amount

  • Correct Example:10000
  • Errors Example:10,000

Next, please select the option:

  • X1: Include Invoice
  • X2: Exclude Invoice

Please select the payment methods:

* Note: –X1 is the goods that need to provide invoice.

                 X2 is the goods that no need to provide invoice.

*The exchange rate of X1 and X2 have differences, and the bank account use to transfer money also different.*

If you use “Internet Banking Transfer” or “Cash Transfer” services, please select this option.

Please make sure that have to complete the transaction to the bank before 4 p.m., then your supplier will receive (RMB) on the next working day.

If you use cheque to make payment, need 3 working days for your supplier to receive RMB.

*Generally, the exchange rate will be relatively high, because the exchange rate trend will be different after 3 working days.*

If you have BA (bank acceptance) approved by the bank for your company, you can select this option.

  • We will provide the invoice of the goods to you.
  • You can submit the invoice to bank to get the loan, and then the bank will make transfer transaction directly to our company account.
  • Lastly, we will help you transfer RMB to your supplier.

*Next, please click “Book” to proceed to the next step.*

Common Question (FAQ)

X1: We will charge an additional fee 2% of the Total Amount (RMB) as “Invoice Fee”. The exchange rate will be better than X2.

X2:We do not charge any additional fees when the transaction amount more than 10000 RMB. We will charge additional fees 20 RMB when the transaction amount less than 10000 RMB. *The exchange rate will be worse than X1.*

Most of the people think that it would be more cost-effective to change the RMB and charge the 2% fee. However, the amount is the same. For example:

10000 RMB ÷ 1.653 = RM 6049.61

 (means that need to pay “RM 6049.61” to our company bank account to exchange “10000 RMB”)

RM 6049.61 × 2% = RM 120.99

10000 RMB × 2% = 200 RMB     (200 RMB ÷ 1.653 = RM 120.99 )

*Conclusion – (RMB) 2% charge fee = (RM) 2% charge fee

The exchange rate of X1 will be much better than the exchange rate on the market, and also much better than X2Moreover, when the exchange rate of X1 deducted by 2% charge fee, the total amount of RMB that will be obtained is not much different with X2.

STEP 5:Fill in the details of China's Suppliers


Payment for: Choose the corresponding method according to your own situation, which contains “Full payment”, “Deposit”, “Balance”, and “Others”.

Order No.: This order number can request with our team in the WeChat group. In order to make you easily check through accounts in the future. *This is Optional*

Account Name:The China Supplier’s name, it must be entered the accurate name. It cannot be posted if enter China Supplier’s pinyin name.

Most of the importers will select private accounts, when the suppliers provide “private accounts” or “company accounts”. This is because private accounts will be exempt from 16% value-added tax (VAT). So it is recommended to take private accounts with suppliers as much as possible, which will be more cost-effective for you.

Account Number:China supplier’s bank account number (*no space or space between the numbers also can)

Bank Name:The name of China Bank, it must be entered accurate Chinese name.

Branch:There are too many bank branches/sub-branches in the China, Please enter the correct branch/sub-branch.

STEP 6: Check reservation information

booking information-1
booking information-2

The system will appear the total amount need to pay and details. You can check your details whether there is an input error. Based on the picture above, the case where “X1” and “Cash/Bank Transfer” were selected. Then, we will charge an additional fee 2% of your amount.
*Billing Charge = additional fee 2%*

RM6049.61 + RM120.99 (additional fee 2%) = RM6170.60 (the total amount need to pay)

At the end of Booking information, please check your China Supplier’s details again. Then, please click “Confirm”

STEP 7: Upload Bankslip

Payment 1

From the picture above, we can see that our current progress has reached the second “Payment” stage. Next, confirm the CIEF bank account number and the amount of the payment. 

*Reminder: There have different bank account for X1 and X2. Please check carefully. 

The time remaining below shows that you only can make payment in this 7 hours. We will suggest our customer to complete the transaction to the bank and upload the bankslip before 4 p.m., then your supplier will receive (RMB) on the next working day.

Then, please upload your bankslip into the square box, and then click “Submit”.

STEP 8: Wait for our team approval

booking table
order confirmation

After submitting the Bankslip, your page will jump back to the page where you entered RMB at the beginning. If you are using the mobile version, you need to swipe your phone page to the left, and you will see the picture in the middle of your phone screen. Now, you can see that you have entered the “3/7” stage. Then, you click “View Status”, you can see the third picture above on your phone screen. After that, you can enter to the next stage after our team approve.,

STEP 9: Complete the transfer process

booking table 2
status 4

After a working day, please log in the system again. Then click “Refresh” to refresh your payment status. At this time, you can see your status entered “4/7” stage, and then click “View Status”, your phone will display the right picture above on your phone screen.

It means you have reached the “Processing Transfer” stage, your payment document has been approved, and now our team help you exchange RMB and make payment to your China Supplier’s account.

booking table 3

When the status changes to “5/7”, click “View Status” again, and you can see that we have completed the exchange of RMB and paid to the bank account of your China Supplier.

Congratulations ! After completing this step, you only need to download RMB bills to complete the entire Exchange System Process.

STEP 10: Download the RMB bill (China Bank Slip)


Please click “Download” under “China Bank Slip” to download your RMB bill, as shown on the right. After completing this step, I recommend that the next step be handled by your company’s finance department, and you use a computer to operate the next step.

STEP 11: Fill in the PO (Purchase Order) Form

After using the computer, you will see the above screen. Click “Download Po Format” and you will download an Excel file. Open it and you will see a blue background form like the following screen.

 *you don’t need to pay attention to the “RMB” and “USD” at the bottom left*

Next, fill in the details in the “RM” page ~ Don’t panic! Let’s tell you how to fill in the details in sections.

Marking: Use the Marking name that you filled in in the previous step 

Buyer Company: Your company name (i.e. ABC Sdn Bhd)

Reg. No: This is your company’s registration number

Address: Enter your company address

GST ID: This can be ignored directly, no need to fill in

Contact No.: Contact Number

PO No.: It can be obtained from our team in the WeChat group, or ignore it. (Optional)

Date: Need to fill in the date that you paid before

Order No.: Enter the same number as before, or ignore it. (Optional) 

Go back to the transfer transaction page, an “Order Details” will appear below your download PO form, and then you can see your Marking and date there.

How to fill in the form?

Example 1

Example 2

Description: Enter the details of your goods (whether it is a model or not). After entering, must add “Handling charges”, which is the additional fee 2% in the X1. The final total must be the same as the total amount you make payment before.

Get the closest amount after calculate the excess amount, use “Discount” to deduct the excess amount. Then, you can get the same amount as the payment.

After calculating the closest amount, use “Handling charges” to make up for the insufficient amount. Then, you can get the same amount as the payment. 

This is a wrong demonstration. Please do not add any brand name in the blanks.

STEP 12: Upload the filled PO Form

Please remember to “Save” after filling in~ then open our previous webpage, upload the file, and click “Submit”.

*Remember that the uploaded file must be in “Excel” format*

STEP 13: Receive Invoice & Complete

Finally, you only need to wait 1 to 2 weeks to receive the “Invoice” from our team. In the end, the following is a template of our real invoice. This invoice format is taken over by a professional accounting auditor. It can definitely be used as a legal document for your company!

The Exchange System Process has been completed.

Video Tutorial :

Contact Us

CIEF Sea Shipping